BOARD PROCEEDINGS
01/24/12
The Board of Supervisors met on 01/24/12 at 10:00 a.m. in the Story County Administration Building.  Wayne E. Clinton, Rick Sanders, and Paul Toot with Wayne E. Clinton presiding.
APPROVAL OF MINUTES:  1/17/12 - Toot moved, Clinton seconded the approval of minutes.  (MCU).
SOCIAL MEDIA POLICY (7 DAY REVIEW) – Matt Emerson reported on the interest getting involved with several media, manage those services, interactive with the public, management issues, being responsive, code of conduct, and outlines for content for social media & open records.  Clinton asked about monitoring thru the IT Department.  Emerson responded this will be constantly monitored, departments should monitor.  Clinton stated assistance thru the IT Department.  Emerson stated technical guidance.  Toot stated yes, up to the individual department or Elected Official.  Clinton clarified a designated person in each department.  Sanders asked Owen for standards of decorum.  Owen stated the County is not violating, it doesn’t limit anyone, and the County has authority.  Sanders asked about if the Board has authority to waive the 7 day review.  Owen stated yes.  Sanders moved, Toot seconded the approval of the Social Media Policy and to waive the 7 day review period effective immediately.  (MUC).
RESOLUTION #12-56, for a grant application between the Iowa Homeland Security and Emergency Management Division for Hazard Mitigation Planning funding, designation of the Story County Emergency Management Coordinator as the County’s authorized representative for execution of the grant with a 15% local cost share (in-kind match)– Keith Morgan reported helps each communities, current hazard plan for funding, current plan and to be revised by 2014, the in-kind contribution, and recommended adoption & to appoint Morgan to be the representative.  Sanders asked about the slit in in-kind contribution.  Morgan reported split by population by money or hours, formal motion by the commission.  Sanders reported $1,500.00 commits Story County by approving.  Clinton stated for Morgan to come back to the Board and report upon receiving the grant.  Sanders moved, Toot seconded the approval of Resolution #12-56 and adding Morgan as the authorized representative for the grant.  (MUC).
CURRENT COUNTY PROCEDURES CONCERNING EMPLOYEE INSURANCE BIDS AND TO WORK WITH AN AGENT – Alissa Wignall reported on background information of carriers for insurance, keep ISAC affiliation, take out for bids for be competitive, and asked for direction.  Toot stated that the Board needs to do the best fit for the County, the best price.  Clinton asked about RFP, and letters of interest.  Wignall stated yes.  Clinton asked about the process.  Wignall stated a short presentation from agents, and agents that have contacted the County are within the area.   Sanders stated we would want to select within Story County, put the word out that the County is interested in finding an agent, someone that has represented agencies like us.  Owen stated an RFP or RFQ and have Wignall compile.  Sanders Toot concurred.  Sanders moved, Toot seconded the for Wignall to move ahead in the process.  (MUC).
SOIL & WATER CONSERVATION RC&D AGENCY REPORT – Erv Klaas reported on the financial report, article written by Jim Gillespie, annual conference & workshops, Hickory Grove watershed, ISU grant, hosting of State committee soil conservation, State & Federal monies, and the back log of work due to funding.  Aaron Andrews, Iowa Learning Farms staff member at ISU, the new watershed coordinator for Hickory Grove Lake.  Andrews reported on working with the local farmers for methods of farm management, modeling program, and to apply for 2013 funding.  Toot asked about the biggest concern for Hickory Grove.  Andrews stated HGP is currently on the 2008 303 (d) Impaired Waters Listing due to elevated bacteria concentrations, heavy phosphorus & sedimentation, so conservation practices will go a long way.  Toot stated how many acres.  Andrews stated ~4000 acre, pretty small and to address some of the issues, getting farmers interest, about 15-20 farms, and to establish a good working relationship.  Klaas reported on the Prairie River RC&D and Squaw Creek water shed, water quality, flooding, budget, projects, and a grant rec’d for the 100th Anniversary for Lincoln Highway Heritage By-way.  
MCTEAM AGENCY REPORT – Deb Schildroth reported on the three year strategic plan for MH/DD services, statehouse report.  Schildroth reported on appeals and contracts, goal #1 including objectives, action steps, and progress, and developing a plan for special needs shelter in the event of a disaster.  Gayla Harken reported on goal #2 & #3 with the following objectives, actions steps, and progress.  Harken reported on the Jail Diversion program.  (report on file in the Auditor’s Office).
CLP DEPARTMENTAL REPORT – Ron Christians reported on clients serviced, goals & tasks, new procedures, vocational stats, employers contacted, COIL program, and hours of billable services increase.  Gayla Harken reported on the CLIP program, creating a new website, training on-line and the cost savings, standardizing all applications electronically, Accessibility plan goals and objectives, and the Risk Management plan.
PLANNING & DEVELOPMENT DEPARTMENTAL REPORT – Leanne Harter reported on permits and applications, housing construction, valuations, E911 addressing, property research request, home business permits, name change, outreach, floodplain management, long range planning and special projects, inspections & enforcement, Board and Commissions, Government Restructuring Committee, AICP certification, NIMS, and Floodplain training.
Adjourn for a recess @ 11:30 a.m. and reconvene @ 11:32 a.m. 
QUARTERLY FINANCIAL REPORT – Lisa Markley reported 50% of year, expenditures, 8 departments over the 50% mark, overall expenditures, fund balances, notification of approved loan and waiting for State funds, revenues of departments 13 over 50% mark and not large revenues, appropriations & process, and upcoming budget amendment.
DISCUSSION OF THE FINAL REPORT titled A Strategic Story: A Framework for Story County Economic Development, written by the American Planning Associations Story County Community Planning Assistance Team – Charlie Dissell reported on background information and timeline, APA CPATs are to help communities solve critical planning and economic development challenges.  Harter reported on ambitions of citizens, and recommends strategic efforts and investments in four areas: vision and long range planning, strategic partnerships and investments, trail and recreation and other quality of life issues, and County planning organization.  Dissell reported on project overview process, industrial classification of employed works in Story County labor shed, population change 2000-2010, community visioning and long range planning, strategic partnerships, non-traditional partners, economic gardening, focused leadership infrastructure investments, maximize capacity, land inventory, and downtown beyond retail.  Harter reported on growing in vs. growing out, annexation history, park less & build more, façade treatments, capital improvement program, and coordinate: strategic investment plan, leverage, and negotiated agreements.  Dissell reported on trails/recreation master plan, economic impacts of recreation, quality of life, planning, local foods, energy efficiency, renewable energy, County organization and staffing, summary of CPAT recommendations, and summary of available economic development incentives. Clinton asked about workshops for timeline, structure lock of time to work thru this and encourage stake holders to participate and to happen sooner, how to come back to the Board to begin the work session.  Dissell concurred, to include cities and a lot of cooperation.  Sanders stated this is a starting point, two items to focus on (first item is a strategic partnership with Story County Economic Development Group and the City of Ames.  The second item is discussion & decision for the new position with the City or County with the buy-in of the group).  Discussion took place.  Harter stated for the Board to host a round table in February and focus on the strategic partnership.  Sanders asked for initial reactions from attending cities.  Charlie City of Ames stated a good framework, work on the vision and strategic plan, all consistent with the ideas for Counties & Cities.  Mark Jackson, City of Story City, reported commend the Board in taken these steps, a good first step, and the next steps take the 4 main cities to sort thru those steps.  Nancy Miller reported to move quickly, it would be a mistake to start with the 4 major cities and to invite representatives from all Cities.
PERSONNEL ACTIONS:  None

Toot moved, Sanders seconded to approve the consent agenda removing item #6 “road closures” as follows:
1.	Quarterly Reports:  Recorder
2.	Resolution #12-55, agreement between Hardin Co. and Story Co. for replacement of a bridge located on 340th St. under Hardin Co., Project # L-14352 - -73-42
3.	Addendum 50 agreement between Attorney’s Office & ProLaw for conversion and services for Fines Recovery, totaling  @ $15,100.00
4.	Contract with Winfield Contractors Inc., Wapello, Ia, for RCB Culvert New – Twin Box on Co. Rd E18 (130th St) .35 miles west of US Hwy 69, Project #85-CO85-113
5.	Secondary Roads utility permit is requesting permission to occupy certain portions of public right-of-way to establish the location of lines for the following:  #12-29 for primary electric lines at 31372-535th Ave., Huxley, east to feed new cell tower.
Motion carried unanimously (MCU) on a roll call vote.
ANNOUNCEMENTS FROM THE SUPERVISORS – Clinton reported on a meeting with Ames Assessor Conference Board and the Government Restructuring Committee at the City of Nevada.
Sanders moved, Toot seconded to adjourn @ 12:23 p.m.  (MCU).