After reviewing the COOP/COG and your Office/Department operations, please identify the ESSENTIAL functions and CRITICAL functions for your area as described below.
Essential Functions are those organizational functions and activities that must be continued under any and all circumstances. Critical Functions must be maintained to provide vital services, exercise civil authority, maintain the safety of the general public, and sustain the economic base during an emergency or other business disruption.
The period of time within which systems, applications, or functions must be recovered after an outage (e.g. 12 hours, one business day, etc.). RTOs are often used as the basis for the development of recovery strategies, and as a determinant as to whether or not to implement the recovery strategies during a disaster situation. (Similar Terms: MAXIMUM ALLOWABLE DOWNTIME.)
In the space below, answer the following:• For your Essential and Critical Functions - how long can you afford to be disrupted?• What is the minimum level of staffing you need to fulfill those Essential and Critical Functions?
Record any considerations that are ‘seasonal’ or otherwise time-sensitive for applicable functions.
If you would like to upload a table/document that illustrates this, please note such in the space above and upload where specified.
Critical Resources are those needed to support the office/department’s ability to complete its Essential and Critical Functions with minimal resources. For instance, if your office/department is relocated to an alternate location/facility, what do you need to perform these functions? This multi-part section will ask you for responses that address:
Critical Communications and Information Technology (IT) Resources:
In this section, identify critical communications and IT resources that will be necessary to deliver your Essential and Critical Functions.
Example(s): Phone – land-lines; phone – cellular; fax machines; radio communications (base stations, handhelds, mobiles, etc.); computer - laptop; computer - desktop; internet.
In the space below, please identify the Critical Function, Communications and IT Type, Quantity and Requirements. If you would like to put this in a table and upload, please note such in the space above and upload the document in the space to the right.
In this section, identify critical software needed to deliver your Functions.
Example(s): MS Office (includes Word, Excel, PowerPoint); MS Office Professional (includes Access in addition to the base software packages); Outlook; proprietary software; etc.
If you would like to put this in a table and upload, please note such in the space above and upload the document in the space to the right.
In this section, identify vital records, files, and databases and where they are currently stored. Vital records are records that you will need to deliver your Functions. These can include physical records and data files that are currently stored electronically.
Example(s): Maps, payroll records, employee files, blueprints, etc.
In this section, identify key vendors, outside partners and contractors you need to deliver your Functions. Note: These are not internal partners/departments.
In this two-part section, identify the minimum facilities and pieces of equipment (by kind and type where possible) needed for you to deliver your Functions.
Identify the minimum facilities needed for you to deliver your Functions.
Identify the minimum pieces of equipment (by kind and type where possible) needed for you to deliver your Functions.
In this two-part section, identify personnel to step in for leaders who may not be available for a variety of reasons, during a COOP/COG activation.
If a person with authority is not available, succession of leadership allows for continuing your Essential and Critical Functions. If necessary, the leadership and that person’s authority are passed on to the next person in line.
First, list the ‘Key Position’ staff person by Division, Name, and Title.
Then, in the lower part of the table, list the ‘Successors’. If any ‘Special Requirements’ are applicable, please list (I.e. engineering license, water operator license, etc.)
Please list by Division, Title and Key Position Name
Please list in order, including title, name, when, how, authorities and any special requirements.
Please add any additional pertinent information you would like us to know in order to assist us with this process.
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